Jira Sprint Management: An in-depth guide on how to do it

Jira is a powerful tool for agile development, but getting the most out of Jira sprint management features takes more than just knowing the basics. Once you’ve got the hang of it, you and your team can manage tasks, collaborate smoothly, and keep communication flowing.

In this article, we’ll offer practical insights, and how to help teams enhance their productivity, transparency, and ability to deliver high-quality software. Whether you’re an agile veteran or just starting your journey with Jira, these are the knowledge and strategies to help you unlock exceptional results with your team.

Let’s dive in!

How important is sprint management in Agile projects?

Sprint management is critical in agile frameworks because it ensures a structured approach to delivering incremental value. Here are some key reasons.

1. Enhances team productivity

Effective sprint management helps teams maintain focus on prioritized tasks. By breaking the project into manageable sprints, team members can concentrate on completing specific goals within a set timeframe. 

This focus reduces context switching, increases efficiency, and boosts overall productivity.

2. Facilitates continuous improvement

Sprint management includes regular reviews and retrospective meetings. These meetings provide opportunities to reflect on what went well and what can be improved. 

By documenting insights and feedback in Jira, teams can continuously refine their processes and practices, leading to incremental improvements in performance and efficiency over time.

3. Enables better risk management

Effective sprint management allows teams to identify potential risks early in the process. By regularly reviewing progress and holding daily stand-ups, teams can detect issues before they escalate. 

Moreover, Jira’s tracking and reporting features help in monitoring these risks and implementing mitigation strategies promptly.

4. Improves customer satisfaction

Effective sprint management leads to the timely delivery of high-quality increments. By consistently meeting sprint goals and delivering valuable features, teams can enhance customer satisfaction. 

Besides, regular feedback loops with stakeholders ensure that the delivered product meets customer needs and expectations.

How to create and manage sprints in Jira

Now that you have known more about the impact of Jira sprint management, it is time to create one. You can follow the steps below to quickly get started with your sprints. 

1. Choose the right Jira project 

The first step in managing sprints in Jira is creating a project. You can navigate to the Jira dashboard, click on “Create project,” and choose the appropriate template for your project (like Scrum, Kanban, etc.). 

For Jira sprint management, using the Scrum project type is ideal as it is designed specifically for managing iterative work. At this step, you should be able to find the backlog and active sprint sections as they belong to every sprint-based board. 

2. Create sprints in the Jira backlog

After creating the project successfully, you can move on to create a sprint in Jira from your team’s board. To do it, go to the backlog section where you can fully manage your Jira sprints. 

In this section, you will see all the Jira issues or items that need prioritizing in the sprint, and you should also be able to locate the Create sprint button. If not, it would mean you do not have the permission to manage sprints.

When creating a sprint in Jira, you will have some options to define your sprint: 

  • Sprint name
  • Duration
  • Start date
  • End date
  • Sprint goal

With these options, you and your team can use the start and end dates as a set period. 

3. Start and edit a sprint

Since you have finished creating your Jira sprint, it is time to start adding issues to it. At this point, you will normally want to gather your team members and work on this project, deciding what should be included in this new sprint. 

Then, you can click and drag those issues to the grey sprint box. You can also create new ones by clicking + Create issue right under your sprint. 

Once you have added all the necessary issues to your sprint, you are ready to go. You can locate the Start sprint button and click it to initiate that sprint.

Next, you will see a pop-up to let you configure and edit the sprint. You can decide its name, duration, and start and end dates.

Besides, can you see the Sprint goal box at the bottom? You can use it to clarify what you want to achieve by the end of your sprint. This will allow your members and stakeholders to understand what is happening in the sprint.

And once you’ve completed editing everything, go ahead and click Start.  

4. Close a sprint in Jira

Adding issues and planning sprints in Jira is one thing, but what next? After finishing all tasks in that sprint, you can close it and move on to starting the next sprint in your session.

In your Jira backlog, you can find your current sprint with all completed tasks or issues. Even if there are one or two unfinished issues, you can always move them to the next sprint or to your backlog to complete them later. 

Then, you can just click the Complete sprint button to close it. Now, you and your team can start working on the next sprint in your project.

See the report for effective Jira sprint management

After completing the sprint, the sprint itself and its planned Jira issues will disappear from your backlog panel. Nonetheless, you can find the information again in the Report section.

In this section, you can access completed sprints in the past along with their data, including planned issues, completed ones, or issues that got moved to the next sprint. As a result, you can have a better understanding of how your sprints are managed, identify bottlenecks, and improve your action plan effectively. 

Reports for Jira sprint managememt

Utilize Jira tools for streamlining sprint planning

During the process, you might come across some problems like missing deadlines, missing information, or overlapping tasks. These can even become a common thing, especially when you’re working on multiple projects.

As a result, this can lead to piling up the issues that need to be done in your Jira backlog. 

Fortunately, you can always count on the Atlassian marketplace to find a solution to solve such problems. More specifically, why not try out Routemap for Jira with its sprint planning capability?

Jira sprint management with Routemap

Its new feature, Sprints kanban, allows you to gather all project sprints in your Jira backlog into one unified Kanban board. Not only that, you can create new sprints, add new issues to a sprint, start a sprint, and close one directly in the app as Routemap integrates seamlessly with Atlassian products.

You and your team can be on the same page and easily acknowledge each other tasks, avoiding any hiccups or bottlenecks for efficient Jira sprint management.

Conclusion

Effective Jira sprint management is essential for the success of agile projects. By setting up Jira correctly, meticulously planning sprints, actively managing progress, and leveraging advanced features, teams can significantly enhance their productivity and ensure the consistent delivery of value. 

Key practices include creating a well-defined backlog, conducting thorough sprint planning, using Jira’s tracking tools, and holding regular reviews and retrospectives.

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